March Meeting Minutes 2026

Date: March 3rd 2026

Meeting called to order: 5:40pm

Attending: Rick Playfair, Pat Suter, Kristine Brownscombe, Candace Burt, Emilia Kaminska

Guests: Art Kaehn, Barbara Spademan Metcalfe, Kim Gibbs, Ryan Friesen, Veronica Meadows

A chairperson nomination: Emilia seconded by Kim Gibbs is nominating Candace as a chairperson for today’s meeting

Voting: all in favour

Motion to approve agenda: Rick seconded by Barbara Agenda has been approved

Motion to approve January meeting minutes: Rick seconded by Barbara Minutes has been approved

Motion to approve February meeting minutes: Rick seconded by Barbara Minutes has been approved

Treasurer’s Report: statements not out yet Treasurer’s report has been postponed to the next meeting

New Business:

●Hall Maintenance: Barbara informed that Jacob cannot do the hall maintenance this year

●Kim Grimwade resignation February 5th 2026 resignation letter attached to the meeting minutes

●ABC food safety proposal: The food safety team is available on April 12th 9am-4pm to come and run the course. Price:$120 per person, min 10, max 25 people, age: minimum 10 years old. They need to know the number by April 10th. Advertisement needed. The soup group proposed to pay for their volunteers from their grants. HCA has a $1400 grant for a food safety course that can be put toward decreasing the price. Kim asked did they change certification expiration time from 5 to 3 years. Candace answered they changed it. Motion by Kristine seconded by Barbara: HCA will charge $95 dollars and cover the remaining amount. Everyone agreed. Motion by Kristine seconded by Barbara that person responsible for registration will be Veronica , Pat will collect payments. Everyone agreed

●Official request for all the annual directors’ obligations (fees, annual reports, filing) in writing from senior directors to guarantee continuity of operations. Emilia (secretary) is making a welcome package for every new director, so people would know what their and others responsibilities are. Pat gave the confirmation of payment for filling BC Society Annual Report to put on the board. Kristine asked for questions from Emilia about what she needs. Emilia answered that she doesn’t know what Kristine and Pat do, what their responsibilities are, therefore she cannot provide questions about that.

●Farmers Market Kim Grimwade proposal Kim was absent. Proposal postponed

●Easter proposal: Motion by Candace seconded by Emilia to organize Easter brunch, Easter egg hunt, meeting with Easter rabbit on Saturday, April 4th, time: 10am-2pm, registration: Pat will be in charge; Judy wants to be a rabbit. All in favour

●Insurance: 23.02.2026 directors agreed to proceed with an insurance broker Nolan Nicholson for Community hall and the grounds insurance. New insurance is provided by North Bridge

●Fall fair: Kristine sent an application for funds for the fall fair to Enbridge. They approved $5000 that will come through Benevity Fall fair meeting scheduled for April 7th 5:00 Veronica informed about a new facebook page for businesses, commercial, home business and events in the Hixon area, she would like to advertise the Fall Fair on her page too.

●Statement of values: Art sent an email to HCA directors, one of the directors needs to sign it. Art proposed totalk about that after the meeting. Kristine agreed to take care of it.

Old Business:

●Reminder: March 7 at 10 AM is a workshop about the Soundsystem. Larry will do the brackets. Ryan and Rick offered help in installing the speakers. They asked for a message when they would be needed. Pat said that she is planning to be at the hall the next day for installation.

●Street lights on the school bus route update: Rick received a message that the ministry won’t be doing that. Letter attached to the meeting minutes. Kristine asked about bc hydro as the next organization to ask, Art and Ryan said that it’s not a good idea.

● Speed reader boards update: Endowment grant is due March 6 , Art is in touch with the ministry about the signage; the cost would be $25 000. Gerald Thomson volunteered to do maintenance. Motion by Kristine seconded by Emilia to apply for an endowment grant for the money to put towards the signs ($4000) everyone yes. We may not have exact information needed for the application, but we will try. Art said that engineers need to look at the best place to put the signs. They will see if we can put 80 signs at the north side of Hixon also.

●Speed reader boards fundraiser update: chili cook of and OTL tournament earn: over $700

Meeting Adjourned: 6:17pm

Next Meeting : April 7th 5:30 pm

Fall fair meeting: April 7th 5:00 pm